Styles
Format Business Letter
The Styles of Business
Letters (Layouts of Business Letters) have undergone changes over the period of
time. In the old times, the style was followed strictly. But recently liberty
has been given to the business people to follow their own styles. Although no
room was allowed for deviation form the standard form an effective letter
during old days, the letters written then was more effective. There are still
many business houses which use the old layout. But things have become much
easier and business people have taken liberty in their approach towards
adopting the layout of their business letters.
1.
Full Block Style
2.
Block Style
The block style is also
known as the Full block style. In this style, all elements of the letter are
justified to the left.
This business letter
style is becoming very common, for the obvious reason that typing in this
manner is easier, especially on a computer.
3.
Semi Block Style
Semi-block format or
style is frequently called modified semi-block because it is a slightly less
formal modification of full block format. This letter style places the date
line in alignment with, or slightly to the right of dead center. Another option
for placing the date line in semi-block is flush right. Similar to full block,
semi-block places the inside address, salutation and any end notations flush
with the left margin. However, unlike full block, each body paragraph of
semi-block is indented five spaces. The complimentary close and signature block
are aligned under the date.
4.
Indented Style
Indented style is
somewhat more complicated than other popular styles of business writing. In
indented style, new paragraphs in a piece of writing are indented that is, they
begin about 1.5 centimeters to the right of the left margin. Other parts of a
business letter are moved farther to the right half of the page. Indented style
is one of the older formats for business writing currently in use, though other
formats are becoming more popular. Indented style is a format that many of
today’s business people were trained to use.
5.
Simplified Style
Simplified format or
style unlike full block and semi-block has fewer internal parts. This format is
also the most widely used format in professional correspondence. Simplified
format is focused and professional without unnecessary formality. Simplified
format places all internal parts in left alignment; however, the traditional
salutation is replaced with an all-caps subject line that is also placed flush
with the left margin. Body paragraphs are left aligned and single spaced within
and double spaced between. In simplified style, the writer’s name and title, if
necessary, are aligned with the left margin and typed in all caps at least five
spaces below the last line of the body or message of the letter.
6.
Hanging Indentation Style
A hanging indented
letter style is when a paragraph is indented so that the first line hangs over
the rest. Normally you would see a first line indent. This is when the first
line is moved to the right and the rest of the paragraph starts at the margin.
The most common place hanging indents are used is on a bibliography reference
page. When typing you can change the indentation by either formatting the
paragraph or changing the page margins.
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